Administrative Assistant - UC Davis Job Opportunity

Administrative Assistant (ASSISTANT I)
VL# 8930 External
$2,299.00 - $3,084.00/Mo.
Final Filing Date 09-10-07
This position is located in: Shields Library - Biological & Agricultural Sciences and is represented by a union.
Working hours: M-F, 8-5.

This External position is for UCD/UCDHS employees and the general public. Applications from the general public and UCD/UCDHS employees will be considered simultaneously.
The General Library consists of the Peter J. Shields Library, the Carlson Health Sciences Library and the Physical Sciences & Engineering Library in Davis, and the Medical Center Library in Sacramento. For more information about the General Library see http://www.lib.ucdavis.edu.

Responsibilities
Provides secretarial and clerical support to the Biological and Agricultural Sciences Reference Department, which consists of a Department Head, four Librarians and 2.2 FTE Student Assistants. As receptionist, greet visitors and answer telephone. Type correspondence, reports and statistical tables. Compose routine correspondence for own or department head’s signature. Assist in the preparation of materials for classes and special presentations conducted by the department librarians. Provide BioShare services (document delivery within UC Libraries). Serve as Lead in departmental binding activities. Supervise student assistants. Assist in maintenance of the departmental web pages. May assist at the Reference Desk. Assist in special projects within department.

Requirements
Demonstrated keyboard skills to quickly and accurately produce correspondence, reports, forms and/or statistical tables. Skill using computer hardware and software programs. Ability to work independently by establishing priorities and organizing work for self and others. Ability to work with details; to make comparisons; and to perceive differences and inaccuracies. Excellent interpersonal skills to interact with a diverse population with varied backgrounds. Excellent proofreading skills to prepare and edit handouts, correspondence, reports, etc., for correct grammar, spelling and punctuation. Writing skills to prepare correspondence, reports, evaluations. Ability to communicate in person, by telephone, via email and in writing. Knowledge of Library of Congress Classification helpful. General knowledge of library functions and procedures; familiarity with online library systems to interpret cataloging records helpful. Demonstrated supervisorial skills to organize, prioritize and direct work of others.

Supplemental Requirements
Supplemental requirements that must be provided by the final filing date: Clerical Supplemental Form Required.

Special Conditions of Employment
No smoking in building; no eating or drinking in public areas.

Physical Requirements
Requires lifting books and other materials weighing up to 10 pounds. Operating keyboard and computer equipment for extended periods of time; reading fine print, handwritten materials and computer screens.

Application Process
Apply online at http://www.hr.ucdavis.edu/Emp/Careers/Application_Process or apply at UC Davis Human Resources Administration Bldg., Orchard Park, Davis, Ca, 95616. Applications must be received before 5:00 p.m. on the Final Filing Date for consideration (postmarks are not acceptable). Required application materials are available at the UCD Human Resources Administration Building, on the Internet http://www.hr.ucdavis.edu/Emp or UCDMC Personnel Office, TICON III, 2nd Floor, 2730 Stockton Boulevard, Sacramento, Ca. For additional information call (530) 752-7520 UCD is an Equal Opportunity/Affirmative Action Employer TDD Line (530) 752-7140.